Business Travel in Age of Sharing Economy

01 November 2016 ,  —


New Paper from International SOS

World’s largest medical and travel security company reveals businesses may be unprepared when it comes to sending employees abroad 

  • Two in five travellers use services like Uber and Airbnb when travelling internationally for business 
  • 40% of travellers reported they do not know whether their organisation considers such services to be ‘safe’
  • 75% of organisations lack policies or procedures for using these services during international business travel

In response to the growing global use of sharing economy services, International SOS has found that as many as 75% of businesses do not have clear policies in place for staff using such services.1 Meanwhile, an organisation’s exposure is likely to increase, with almost half of respondents anticipating their use of shared transport services will grow.

The company has released a report on the benefits, risks and legal considerations of using shared transport and accommodation services during business travel.

“Share Economy for Business Travel” includes interviews with travel, legal and security experts about the implications of services like Uber and Airbnb as suitable options in an organisation’s travel policy. Both Airbnb and Uber have dedicated business travel solutions.

Tim Daniel, Executive Vice President at International SOS, said: 

“While there are many benefits to using these types of services, it’s important that organisations realise that using sharing economy services for business-related travel creates new risks and challenges that need to be managed and mitigated. The goal of the report is to guide organisations in building a travel policy that is appropriate, clear, and considered.”

To understand the current use of the sharing economy in business travel, International SOS conducted a survey amongst business travellers and travel managers. The survey exposed the lack of clear guidance from organisations on how, when and if the services were appropriate to be used while abroad. 

While 40% of respondents reported using services like Uber and Airbnb when travelling abroad for business, 75% of organisations lack policies or procedures for how to use these services during international business travel.

In addition, more than half of the respondents didn’t know whether their organisation had considered the legality of sharing services in certain countries. 

Leading international law firm, Herbert Smith Freehills, contributed the legal considerations of using such services abroad, including whether the service itself was actually lawful in certain countries and jurisdictions. 

Steve Bell, Partner Herbert Smith Freehills, said:

“Local law will struggle to keep pace with developments in social and economic services. Employers sending workers overseas should understand the laws in their destination country, the relative risk profile of sharing economy services compared with traditional services, and above all be guided by their duty of care to their workers. In all, this requires a sophisticated risk management approach.”

Travel security considerations were provided by security experts from International SOS and Control Risks.

Rob Walker of International SOS and Control Risks said:

“The use of share economy services may be appropriate in some locations but not in others. You need to consider a range of factors when evaluating the suitability of the services: a one-size-fits-all policy is unlikely to meet your organisation’s Duty of Care obligations to your travellers.”

Travellers should consider the following factors when determining whether the use of shared accommodation and transport services are appropriate when they are abroad:
  • Security standards. Are the security standards appropriate to the risks in the destination?
  • Emergency response. Does the property have alternative power or telecommunication systems?
  • Support services. Do you have access to multilingual staff or medical assistance?
  • Vetting of staff. Are there formal background checks for the driver and/ or host?
  • Reputation. Is the provider considered reputable in the region?

Additional considerations, including travel safety checklists and policy recommendations, are available in the report. Download a complimentary copy of the report here.    

About International SOS and Control Risks

Our alliance brings together two of the world’s leading medical and security specialists, International SOS and Control Risks. Our combined resources and expertise are well placed to meet the customers’ growing need for integrated travel security risk services. Our solutions ensure that mobile employees are safe and productive and help employers with their duty of care obligations. 50 dedicated experts, located across the globe with access to over 200 dedicated travel security experts through 26 regional Assistance Centres and a partner network of over 700 accredited providers, produce global travel security information and analysis 24/7. We also provide travel security training, preventative travel assessment, support with the development of travel security risk policies, evacuation plans and the latest technology to enable clients to track and communicate with their mobile employees.